Executive Assistant to the Mayor, Councillors & Governance - [Archived Advertisement]
City of Stonnington (View other jobs from this organisation)
First listed on: 21 November 2020
PrintExecutive Assistant to the Mayor, Councillors & Governance
- Salary: $88k to $96k per annum + Monthly ADO + Super
- Permanent Full Time
- An opportunity to make a difference in an organisation that is progressive and people focused
We are building a safe and inclusive culture where our people are empowered to deliver their best work. Embracing innovation and change, we continually deliver richer and higher quality services to a vibrant, diverse and iconic municipality. We are passionate and energetic, working as one team to build a healthy, prosperous and sustainable community. Progress is important to us, and we and make it a priority to invest in our people’s wellbeing, growth and development.
As an Executive Assistant to the Mayor, Councillors and the Chief of Governance, your day-to-day duties will include:
- Providing administrative and secretarial support to Mayor (including monitoring emails) and Councillors in response to requests, complaints and enquiries from external and internal customers and to the Chief of Governance.
- Maintaining an appointment diary for the Mayor and informing all Councillors of various applicable invitations/appointments as well as coordinating meetings with Councillors, staff, politicians and members of the public
- Assisting in the maintenance of the business of Council and the administration of the Council Agenda Management System (Doc-Assembler / Docs On Tap) for Ordinary Council meetings and Councillor Briefings (eg prepare and distribute notice papers, notes, briefing papers, meeting minutes and agendas)
- Assisting in organising Mayoral, Civic and Council functions and attending these as a support role to the Mayor
Please note that a number of these events occur out of office hours and the incumbent will be required to work at such events. Overtime rates will apply.
To succeed in this position you will need:
- Substantial experience in providing administrative and secretarial support at executive level in a complex multi-disciplinary organisation
- Experience in organising and coordinating various ceremonies, gala’s, presentations and functions
- Demonstrated understanding of the operations of a Council and of the Mayor and Councillors in Council and the community
- The ability to deal with complex issues in a sensitive and often political environment.
- Strong communication skills – including written for preparation of high quality documents and verbal for working effectively with a wide range of stakeholders
- Ability to quickly establish credibility coupled with Strong problem solving skills with a proactive approach to problems/issues
City of Stonnington is a child safe and equal opportunity employer committed to an equitable, diverse and socially inclusive work environment and a positive, barrier-free recruitment process. We actively encourage applicants from an Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQ+ and people from culturally diverse backgrounds to explore the opportunity of a career at the City of Stonnington. If you have any support or access requirements, or would like to speak to someone about employment or an alternative processes, please contact Council's Talent Acquisition Team on 8290 1333.
Work for Stonnington today. Work that matters. People who make a difference.
Submitting your application
We are no longer using Position Descriptions or Key Selection Criteria. Please use your cover letter to demonstrate to us that you can ‘deliver’ the aspects of the role and that you have got what is needed to ‘thrive’. These are the top two sections in the Success Profile below. You do not need to have a heading of each point or address each point individually. Recommended no more than 2 pages for your cover letter.
If you have any support or access requirements, or would like to discuss an alternative application process please contact a member of the Talent Acquisition Team 8290 1333.
To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa.
For further information on how to apply contact the Council’s Recruitment Officer on Ph: 03 8290 1333.
For position related queries, please contact David Taylor on Ph: 8291063
We are no longer using Position Descriptions or Key Selection Criteria. Please use your cover letter to demonstrate to us that you can ‘deliver’ the aspects of the role and that you have got what is needed to ‘thrive’. These are the top two sections in the Success Profile below. You do not need to have a heading of each point or address each point individually. Recommended no more than 2 pages for your cover letter.
If you have any support or access requirements, or would like to discuss an alternative application process please contact a member of the Talent Acquisition Team 8290 1333.
To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa.
For further information on how to apply contact the Council’s Recruitment Officer on Ph: 03 8290 1333.
For position related queries, please contact David Taylor on Ph: 8291063
Job Summary
- Closing Date:
- 29 Nov 2020
- Location:
- VIC - Malvern
- Salary:
- $88k to $96k per annum + Monthly ADO + Super
- Work Type:
- Full Time
- Category:
-
Administration/Customer Service
Executive Assistance/PA/Administration