City of Stonnington is a child safe and equal opportunity employer committed to an equitable, diverse and socially inclusive work environment and a positive, barrier-free recruitment process. We actively encourage applicants from an Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQ+ and people from culturally diverse backgrounds to explore the opportunity of a career at the City of Stonnington. If you have any support or access requirements, or would like to speak to someone about employment or an alternative processes, please contact Council’s Talent Acquisition team on 8290 1333.
We are building a safe and inclusive culture where our people are empowered to deliver their best work. Embracing innovation and change, we continually deliver richer and higher quality services to a vibrant, diverse and iconic municipality. We are passionate and energetic, working as one team to build a healthy, prosperous and sustainable community. Progress is important to us, and we and make it a priority to invest in our people’s wellbeing, growth and development.
Please view the below documents for this position:
As Business Support Officer for our Procurement Team you will maintain Council’s Contracts Compliance Management System and Contract Register, ensuring records are accurate and kept up-to-date, meeting auditing requirements. Using your excellent organisational abilities and customer service skills you are responsible for coordinating the flow of information from internal and external stakeholders.
Additionally, you are responsible for opening contracts and providing relevant procurement and contracting templates to internal customers and consultants. Day to day you will be uploading and disseminating forum questions and closing processes for quotations and tenders using Council’s e-Tendering portal, including advertisement. You will assist with the administration of the Rapid Global System as well as provide administrative support within the Contracts and Procurement Business Unit including in tender, quotation and contract administration task records are kept up-to-date. You will also provide support to staff on the Procurement Policy and related procedures and procurement systems.
This is a permanent full time position with an annual salary range of $67,296 - $71,707 per annum + 10.5 % superannuation and a monthly day off arrangement. A hybrid flexible work arrangement with a minimum of 2 days within the office is available for this role. When on-site enjoy a bright modern and sustainable office, a wellbeing program and iconic High Street and Glenferrie Road location where with cafes, fashion, beauty and health clubs are in abundance.
Desired Skills and Experience
To thrive in this role you have:
A commitment to providing excellent customer service to all stakeholders and a willingness to work collaboratively across a wide range of projects.
Integrity and ability to maintain confidentiality.
An ability to provide solutions relating to various day-to-day operations with a proactive approach to problem solving.
A demonstrated history of process improvement and initiative.
Strong attention to detail providing accurate data entry, record keeping and development of high quality documents.
Experience in an administrative role, providing a range of business support activities and tasks. Sound knowledge of procurement processes and activities highly desirable preferable.
Join Stonnington today. Work that matters. People who make a difference.
Enquiries
For enquiries relating to the role, please contact Marnie Benney Senior Procurement Advisor 8290 1244 or mbenney@stonnington.vic.gov.au
For enquiries relating to the system and the application process, please contact a member of the Talent Acquisition team on 8290 1333.
Submitting your application
We are no longer using Position Descriptions or Key Selection Criteria. Please use your cover letter to demonstrate to us that you can ‘deliver’ the aspects of the role and that you have what is needed to ‘thrive’. These are the top two sections in the Success Profile. You do not need to have a heading of each point or address each point individually. Recommended no more than 2 pages for your cover letter.
We are a 2022 Circle Back Initiative Employer - we commit to respond to every applicant.
To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa.
COVID-19 Vaccination Requirement
In line with the Chief Health Officers COVID-19 Mandatory Vaccination Direction, all persons engaged at City of Stonnington, regardless of their role, will be required to be fully vaccinated for COVID-19. Successful candidates will be required to provide acceptable evidence of their vaccination status.
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