City of Sydney (View other jobs from this organisation)
Division: OFFICE OF LORD MAYOR
Unit: OFFICE OF LORD MAYOR
Salary: AUD 68,942.00 per annum plus Superannuation (Remuneration stated is for the full-time position)
Employment status: Term Contract up to 15 January 2021
Employment arrangement: Full-time
Location: Sydney CBD
Option to work under a 19 day month arrangement
The Protocol Unit in the Office of the Lord Mayor is looking for an Administration Assistant to provide administration support and database management.
The Protocol Office is a demanding and high profile work environment. You will need to display flexibility, maturity and the ability to discriminate and prioritise issues and tasks to meet various challenges. You will assist the Protocol Project Coordinators in delivering multiple events and receptions for the Lord Mayor. This will require you to liaise with Office of the Lord Mayor staff, other Council officers and external organisations.
You need to be sensitive and diplomatic when dealing with both internal and external stakeholders, have attention to detail, clear and concise written communication skills and an excellent telephone manner. The availability to work outside core business hours is essential.
Duties include processing all accounts for the Protocol Unit; preparation, printing and emailing of invitations and taking RSVPs; printing name tags, lists and reports; dealing with guests face-to-face at events; maintaining the Protocol database and Gift Register, and the ability to keep complete and accurate records.
To perform these duties you will need to be proficient in Finance One, Trim, Word and Excel and experience with EventsPro and/or EventsAir is desirable.
Do you want to be part of something challenging and rewarding? Are you passionate about serving our community? The City of Sydney might be the right career move for you.
To apply: Click on 'Apply' button below to complete your online application. Please upload your current resume and address the essential criteria (selection criteria) as stated within the position description that demonstrates how you meet the requirements of this role.
This role will require a national criminal check and pre-employment health declaration.
Position description: CLICK HERE to view or download the position description.
Applications must be made online via the City's website by 11:59pm on Monday 20 August 2018.
For further information contact: Rod Kirkman, Manager Protocol on 02 9265 9286.
Employee Benefits: CLICK HERE for more information on the benefits of working in Council.
At the City we provide equal employment opportunity. We are committed to ensuring an accessible and inclusive work environment and encourage applications from people from diverse backgrounds and cultures.
- Closing Date:
- 20 Aug 2018
- NSW - Sydney
- AUD 68,942.00 per annum plus Superannuation (Remuneration stated is for the full-time position)
- Work Type:
- Executive Assistance/PA/Administration